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Executive Coordinator

Global Tek

Baghdad Governorate

Description

Job Summary:

The purpose of this position is to provide executive support to Global Tek CEO, organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks.

Job Duties:

  • Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records to ensure proper filing tractability for the long term. Maintain all certificates, Licenses, contracts.
  • Provide complex travel arrangements, become familiar with the specific, detailed needs of the CEO .
  • Accurately track expenses for CEO by managing credit cards and receipts. Processes and submits
  • receipts accurately and on schedule.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by executives.
  • Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software and project/task management tools
  • Following up and feedback tasks required by CEO, on high level and professional manner including communicating with departments’ staff according to communication plan of the organization
  • Making travel arrangements for executives.
  • Provide general administrative support.
  • Work in a professional and focused manner to schedule internal and external meetings including: booking conference rooms, setting up projector or video conferencing as well as manage all needs of the meeting and accurately recording minutes.
  • Monitor and manage inventory of office supplies; order and distribute office supplies as necessary.
  • Record, compile, and distribute minutes of meetin

Requirements

  • BSc in administration or relevant.
  • Minimum 3 Years in Office Administration or relevant.
  • Excellent Command of English and Arabic- Written and Spoken.
  • Experience working with Large Corporation Administrative Services and org culture.
  • Excellent computer skills and experience using spreadsheet, software tools, such as Microsoft Word, Excel, PowerPoint, and Outlook.
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